iCloud Calendar Setup

CrewHub→iCloud Calendar→CrewWX

CrewHub puts your trips on an iCloud calendar. You confirm they arrived. Apple gives you a read-only link to that calendar, and CrewWX reads it.

Don’t have a CrewWX account yet? Sign up and verify your SWA email first, then come back here.

1. In Apple Calendar — choose or create an iCloud calendar for your trips
2. In CrewHub — sync Trips to iCal, select that calendar, and Save
3. In Apple Calendar — confirm a CrewHub trip actually arrived (Checkpoint 1)
4. In Apple Calendar — turn on Public Calendar and copy the Share Link
5. In CrewWX — paste the link into Finish Setup (Checkpoint 2)

Already partway through? Already have a calendar just for trips → Step 2 · CrewHub already syncing → Step 3 · Public Calendar already turned on → Step 4 (copy the link)

1 — In Apple Calendar: choose or create an iCloud calendar for your trips

Apple Calendar can hold several separate calendars. Think of them like folders. We recommend one just for CrewHub trips, called something like SWA Trips. CrewWX only ever sees the calendar you connect, so keeping trips separate from your personal events means the link can only ever show your work schedule.

That’s a recommendation, not a requirement. Already have a calendar CrewHub syncs to? Don’t start over. Skip ahead to Step 2.

It has to be an iCloud calendar. When you create it, check that Account says iCloud. Apple Calendar lists the calendars from every account you’re signed into (Google, work email, subscriptions), and only iCloud calendars can produce the sharing link CrewWX needs.

Starting fresh? Create one now:

2 — In CrewHub: sync Trips to iCal, select that calendar, and Save

Do this before you share anything. The link you copy later is a live feed of whatever is already in the calendar, so your trips have to be in there first.

CrewHub lists every calendar connected to your device here: iCloud, Google, work email, and any others you’ve signed in to. Your iCloud calendar will show up in this list alongside the rest.

Don’t see the calendar “SWA Trips” listed? Go to Settings → [your name] → iCloud → See All → iCloud Calendar → Use on this iPhone (or Use on this iPad), then come back here. Still not seeing it? Email [email protected].

3 — In Apple Calendar: confirm a CrewHub trip actually arrived

4 — In Apple Calendar: turn on Public Calendar and copy the Share Link

Apple calls this Public Calendar, and the name oversells it. It doesn’t make your calendar searchable or list it anywhere. It creates one long, unguessable, read-only link, and anyone who has that link can view the calendar. Apple’s own description sits right under the switch: “Allow anyone to subscribe to a read-only version of this calendar.” That’s why we suggest a separate trips calendar. CrewWX can only read it, never add, change, or delete anything.

Why is this safe?

CrewWX uses this link to read the calendar you connect and identify your CrewHub trips: read-only, never logged, never displayed back to you, never shared, deleted the moment you delete your account.

You can revoke it yourself at any time, without emailing anyone. Turn Public Calendar back off in the Calendar app and the old link stops working immediately. If you want briefs to keep coming, turn it back on and paste the new link at crewwx.com/update.

Prefer to do this part on a Mac?

Steps 2 and 3 need CrewHub, which only runs on a phone or tablet, but once your trips are syncing, you can do this step on a Mac instead.

1Open the Calendar app

2In the left sidebar, find the calendar CrewHub syncs to

3Hover over it and click the broadcast/share icon (looks like a WiFi symbol)

4Check Public Calendar

5Click Copy Link, then continue to Step 5

5 — In CrewWX: paste the link into Finish Setup

Copy the link from Step 4, then:

If something’s not right

• My iCloud calendar isn’t in CrewHub’s list. Go to Settings → [your name] → iCloud → See All → iCloud Calendar → Use on this iPhone (or Use on this iPad), then reopen CrewHub. See Step 2.
• The test tool says it can’t find anything from CrewHub. The link is reaching a real calendar, but not the one CrewHub is writing to. Usually Sync Trips to iCal is still pointed somewhere else. Go back to Step 2 and confirm the calendar “SWA Trips” is the one selected, then re-copy the link from Step 4.
• The test tool says CrewHub is syncing, but there are no upcoming trips. Different thing, and nothing is wrong. It found CrewHub’s entries and you just have nothing scheduled yet. Finish setup; your first brief arrives a few days before your next trip.
• My trips show up as “Busy” with no details. The link you submitted isn’t the calendar CrewHub syncs to. Usually it’s a personal calendar you block days off on by hand. Connect CrewHub to your trips calendar (Step 2), then submit that link at crewwx.com/update. No setting on the wrong link ever fixes this.

Share iCloud calendars on iPhone (Apple Support). Step-by-step from Apple if you need more detail.

Still stuck? Email [email protected] and we’ll take a look.